For teams with uneven workload distribution and low billable utilization
Calculate the revenue impact of improving resource allocation and team utilization rates. See how better allocation generates the same revenue increase as growing headcount without hiring costs or management overhead.
Additional Annual Revenue
$648,000
Current Annual Revenue
$2,592,000
Utilization Improvement
15.00%
Improving team utilization from 60% to 75% for 15 people generates $648,000 in additional annual revenue by converting non-billable time into productive, revenue-generating work.
Low utilization rates indicate resources spending time on non-billable activities like administrative tasks, waiting for assignments, or context switching between projects. Improving allocation ensures team members stay productive on revenue-generating work rather than sitting idle or working on low-value activities.
Project management tools with resource planning capabilities provide visibility into team availability and workload distribution. By matching available capacity with project demand more effectively, organizations can maximize utilization while avoiding burnout from over-allocation.
Additional Annual Revenue
$648,000
Current Annual Revenue
$2,592,000
Utilization Improvement
15.00%
Improving team utilization from 60% to 75% for 15 people generates $648,000 in additional annual revenue by converting non-billable time into productive, revenue-generating work.
Low utilization rates indicate resources spending time on non-billable activities like administrative tasks, waiting for assignments, or context switching between projects. Improving allocation ensures team members stay productive on revenue-generating work rather than sitting idle or working on low-value activities.
Project management tools with resource planning capabilities provide visibility into team availability and workload distribution. By matching available capacity with project demand more effectively, organizations can maximize utilization while avoiding burnout from over-allocation.
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Book a MeetingPoor resource allocation leaves billable talent sitting idle while deadlines slip and revenue opportunities go unrealized. Teams operating at 60% utilization are leaving 40% of potential revenue on the table - equivalent to hiring 40% more people but using only 60% of their capacity.
Improving utilization from 60% to 75% generates the same revenue increase as growing headcount by 25% - without the hiring costs, ramp time, or management overhead. For a 20-person team at $150/hr billing rate, this represents $1.8M in additional annual revenue.
Resource optimization requires visibility into team availability, project pipeline, and skill matching. Teams with resource management tools significantly improve utilization while reducing employee stress and burnout.
Boutique consultancy improving project allocation and pipeline management
Software agency optimizing developer allocation across client projects
Design and branding agency balancing client work with business development
Enterprise services firm improving utilization through better forecasting
70-75% is optimal for most teams. Below 60% indicates poor allocation or insufficient pipeline. Above 80% risks burnout, quality issues, and employee turnover. Account for meetings, training, and administrative time.
Implement resource management software, forecast project pipeline 4-8 weeks ahead, match skills to project needs efficiently, minimize bench time between projects, reduce non-billable meetings, and maintain healthy sales pipeline.
Insufficient sales pipeline, poor project-skill matching, long sales cycles, gaps between projects, excessive internal meetings, inefficient onboarding, unclear project requirements, and lack of visibility into team availability.
No - sustainable businesses operate at 70-75% utilization. Team members need time for training, internal meetings, professional development, proposal work, and administrative tasks. Pushing for 90%+ utilization creates burnout.
Use time tracking software to log billable vs non-billable hours. Calculate weekly: (Billable Hours / Total Available Hours) × 100. Track by individual, project type, and client to identify optimization opportunities.
If above 75%, focus on hiring to meet demand rather than pushing utilization higher. High utilization with full pipeline indicates growth opportunity. Trying to exceed 80% regularly causes quality issues and employee attrition.
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